To enhance transparency and efficiency in the management of TEEP scholarship funds and to better align with practical administrative needs, a review of previous implementation procedures found that the former practice of one-time advance payment of the full amount lacked clear reimbursement timelines. This often resulted in funds being retained for extended periods, affecting overall fund utilization.
Accordingly, starting from 2026, the scholarship disbursement and reimbursement procedures will be adjusted as outlined below:
(1) Discontinuation of one-time full advance payment
The previous practice of advancing the full scholarship amount at once (e.g., a lump-sum advance covering six months) will no longer apply from 2026 onward.
(2) Adoption of installment-based advances (every three months)
Scholarship funds will be advanced in three-month installments.
All applications must be reviewed and approved by the Office of International Affairs (OIA) before disbursement.
(1) Monthly disbursement with monthly reimbursement
Project PIs are required to arrange for interns to personally sign a receipt each month between the 20th and 30th, which will serve as the basis for both disbursement and reimbursement for that month.
This change is implemented because, in the past, receipts were often signed in bulk after the internship ended, which led to missing documents or non-compliance with procedures.
(2) Project completion and remaining funds
Within 30 days after the internship ends, please complete one of the following as applicable:
This adjustment does not involve any changes to the scholarship amount or funding scope.
It is solely an optimization of the reimbursement workflow and administrative timeline, aimed at improving the timeliness, transparency, and compliance of fund utilization.
📎 For detailed step-by-step procedures, please refer to the attached document.
If you have any questions, please contact Evelyn Nguyen:
Phone: #17606
E-mail: astevelyn@ccu.edu.tw
TEEP核銷流程.pdf